Today there is a great deal of emphasis placed on protecting digital data. However, it is essential that offices and other organizations do not neglect the protection of their sensitive and confidential paper documents. Business must establish effective security practices that will ensure the safe disposal of important paper in the office. Below is a list of essential guidelines on how to dispose of important paper in your office.
Securing Sensitive Documents
Sensitive documents are documents that contain such confidential information as account numbers, social security/social insurance numbers, bills, private correspondence, legal information, bank statements, employee information, invoices, credit card numbers, customer information, passwords, signatures, etc. With such sensitive information in the wrong hands, criminals can commit identity fraud and other criminal activities. Sensitive documents should never be put in the trash, dumpster, or in the recycle bin as they can be easily stolen. It is important to protect the documents even when you are going to dispose of them.
Disposal by Shredding
The best way to dispose of confidential information is to shred them. Today, office shredders are just not that secure and they are too time-consuming to use when you have a large volume of documents that need shredding. The most secure way to permanently destroy your documents without having to worry about a security breach is to use the services of a document destruction company. With a document shredding service you will have two shredding options. You can have the company bring their truck with the shredding machine to the office where the documents will be shredded on site and you can even watch the shredding process. At the end of the process, you will receive a Certificate of Destruction for liability purposes. You can also have the company come to the office, pick up the documents, and take them to the facility to be destroyed. You will also receive a certificate of destruction.
In both cases, the company will provide you with a locked document bin where the sensitive documents can be placed until the scheduled shredding day. The shredded pieces are then recycled. Shredding machines cover all security levels so you will have peace of mind knowing that the documents were safely and securely shredded and permanently destroyed.
Employee Security Practices
Every office that deals with sensitive document should have a security policy regarding the handling of sensitive documents. Staff should be mandated to put all confidential and vulnerable documents in the shredding bins. As well, documents must never leave the office which includes sensitive mail.
Today, identity theft is a serious threat to individuals and businesses. It can destroy a business reputation which can financially devastate the company. It is important to eliminate any risk of information theft and loss when it comes to sensitive documents that are coming in and going out of the office. Paper shredding will ensure your information remains safe and out of the hands of fraudsters and other criminals so that you and your business will be protected at all times.
Securing Sensitive Documents
Sensitive documents are documents that contain such confidential information as account numbers, social security/social insurance numbers, bills, private correspondence, legal information, bank statements, employee information, invoices, credit card numbers, customer information, passwords, signatures, etc. With such sensitive information in the wrong hands, criminals can commit identity fraud and other criminal activities. Sensitive documents should never be put in the trash, dumpster, or in the recycle bin as they can be easily stolen. It is important to protect the documents even when you are going to dispose of them.
Disposal by Shredding
The best way to dispose of confidential information is to shred them. Today, office shredders are just not that secure and they are too time-consuming to use when you have a large volume of documents that need shredding. The most secure way to permanently destroy your documents without having to worry about a security breach is to use the services of a document destruction company. With a document shredding service you will have two shredding options. You can have the company bring their truck with the shredding machine to the office where the documents will be shredded on site and you can even watch the shredding process. At the end of the process, you will receive a Certificate of Destruction for liability purposes. You can also have the company come to the office, pick up the documents, and take them to the facility to be destroyed. You will also receive a certificate of destruction.
In both cases, the company will provide you with a locked document bin where the sensitive documents can be placed until the scheduled shredding day. The shredded pieces are then recycled. Shredding machines cover all security levels so you will have peace of mind knowing that the documents were safely and securely shredded and permanently destroyed.
Employee Security Practices
Every office that deals with sensitive document should have a security policy regarding the handling of sensitive documents. Staff should be mandated to put all confidential and vulnerable documents in the shredding bins. As well, documents must never leave the office which includes sensitive mail.
Today, identity theft is a serious threat to individuals and businesses. It can destroy a business reputation which can financially devastate the company. It is important to eliminate any risk of information theft and loss when it comes to sensitive documents that are coming in and going out of the office. Paper shredding will ensure your information remains safe and out of the hands of fraudsters and other criminals so that you and your business will be protected at all times.
About the Author:
On a search for a document shredding service in your city? Be sure to check out Shred-it for a reliable and secure way to manage your documents. From paper shredding Houston to paper shredding New York, Shred-it allows businesses to comply with legislation in regard to document confidentiality.
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